20 credits at level HE5
The planning of events begins many months before a lantern can be hung or a fader raised on an audio console. Those involved with the technical aspects of events should have a full and proper understanding of the planning, licensing and permissions process that must be followed to help ensure a safe and successful event. They must also be capable of preparing site and venue surveys, budgets and creative proposals. In this module you will explore these so that you have a broad understanding of what is involved in the safe planning of events and can contribute to the process. It also addresses contextual issues around the nature of events, audiences and the marketing of events.
1. Events: Type and reason for events; ethical and sustainability considerations (e.g., recycling); location (e.g., UK and International; implications of location including health and safety and legislative implications).
2. Planning and management: management structure and areas of responsibility (e.g., communication, design, administration, marketing); legislative considerations (e.g., health and safety, public liability, personal liability, performing rights society (PRS) licence, licence for the sale of alcohol); creating an events plan; finance (budgeting and managing budgets); contracts (including artist, promoter, venue, security and agent).
3. Health and safety understanding and complying with an organisation’s health and safety policy; emergency planning; dealing with licensing and emergency services; risk assessment; observation skills and identifying and reporting hazards and potential hazards; crowd control and management procedures.
4. Venue site design: designing a venue and drawing up plans giving consideration to a range of key facilities and logistical arrangements (e.g., access and transport, camping and overnight accommodation, site services such as catering, toilet facilities).
5. Site Communication: Communicating with a range of personnel (e.g., security personnel, stage managers, emergency services); radio frequency management.
6. Temporary structures: the nature of temporary structures; reasons for using temporary structures rather than permanent structures; types of temporary structures and their appropriateness for different audiences and purposes; construction of temporary structures indoors and outdoors; health and safety considerations and procedures.
7. Working collaboratively: working with a range of personnel involved in planning events (e.g., event organisers, external agencies); negotiation skills required when planning and working with various stakeholders involved in events.
8. Study skills and transferable skills: how to prepare an event plan package; report writing; numeracy.
A blended learning approach will be used to deliver the module which means that it will be delivered face-to-face with some supportive online learning. There will be a mixture of taught sessions, seminars and practical activity led by tutors and external practitioners. You will review case studies of events of various sizes, themes and location. Overall, you will spend 200 learning hours on this module and a breakdown of approximately how this time will be spent is shown below.
•Tutor led taught sessions 49 hours
•Seminars 14 hours
•Personal Study 95 hours
•Assessment preparation and delivery 42 hours
There are two items of assessment. The first is an annotated portfolio based around tasks which you will undertake. Some of the tasks are group-based and would need to show you are an effective and reliable team member. In order to plan an event you must participate and therefore full attendance is essential.
The second is an event plan package in which you will present a detailed and workable creative and management proposal for an event that you have developed. This should include a full site map, emergency plan and detailed report on support services. You will also justify your proposals showing how you have taken account of legislative constraints and applied principles and theories.
You will be given formative feedback on:
• working collaboratively
• your annotated portfolio
• your proposals and justification including your use of Harvard referencing.
when you have successfully completed this module you will:
to demonstrate that you have achieved the learning outcome you will:
|1.||Understand and use working practices, methods and processes when planning an event.||1.1 Show effective and safe use of a range of working practices, methods and processes when planning an event.|
|2.||Be able to work collaboratively with others when planning an event.||2.1 Work with events organisers and external agencies in the planning of an event showing that you are an effective and reliable team member.|
|3.||Understand how to prepare creative and management proposals for an event.||
3.1 Prepare a detailed and workable creative and management proposal for an event.
3.2 Justify your proposal showing how you have taken account of legislative constraints and how you have applied relevant principles and theories.
Your achievement of the learning outcomes for this module will be tested as follows:
|Description||Structured portfolio – annotated||Event plan package and justification|
There are no prerequisites for this module.
No restrictions apply.
Barrow, Paul (2005) The best-laid business plans: how to write them, how to pitch them. Warwick: Warwick Business School
Allen, Johnny, Bowdin, Glenn, Harris, Rob, Mc Donnell, Ian, O’Toole, William (2010), Events Management. UK: Butterworth Heinemann.
Conway, Des (2009) The event manager's bible: the complete guide to planning and organising a voluntary or public event. UK: How To Books Ltd.
Health and Safety Executive (1999) The Events Safety Guide (2nd Edition). UK: HSE Books. Available at www.hse.gov.uk [accessed 28 June 2011]
Shore, Anton and Parry, Bryn (2010) Successful Events Management. UK: CENGAGE Lrng Business Press
*This publication is available as a free download at www.hse.gov.uk, publication code HSG195. This industry standard guide is currently under revision, and the 3rd Edition will be available late 2011 / early 2012)
|Host Subject Group:||Creative Technologies|
|User Name||Date Accessed||Action|